How do people track their wine inventory in a Eurocave?

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Jay Miller
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How do people track their wine inventory in a Eurocave?

#1 Post by Jay Miller » October 19th, 2020, 1:20 pm

I'm sure I remember this question being asked before but searching on Eurocave brings up a ton of unrelated threads.

Thanks to the generosity of a friend who was getting rid of an old Eurocave I now have one purring away in my bedroom. So far, so good but now I'm mystified as to how I'll ever find find anything in there once it's full.

What works for everyone else?
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Re: How do people track their wine inventory in a Eurocave?

#2 Post by Sean_S » October 19th, 2020, 1:22 pm

Coordinates in the X-Y-Z axis

B-3-1

Row B, column 3, bottle 1 (my storage is 2 deep)

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Re: How do people track their wine inventory in a Eurocave?

#3 Post by AD Northup » October 19th, 2020, 1:45 pm

I do by row only, top to bottom (top row being 1)...if I can narrow it down to a row that’s good enough for me
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Re: How do people track their wine inventory in a Eurocave?

#4 Post by Dennis Atick » October 19th, 2020, 1:46 pm

I never got a handle on this and spend a lot of time guessing where bottles are. I am meticulous with CT, so I know what I have, but I have no idea where I have.
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Re: How do people track their wine inventory in a Eurocave?

#5 Post by Troy Stark » October 19th, 2020, 2:09 pm

Oh, you'll definitely lose bottles in there. I have 2 that are not even that old and I've already misplaced things.

I generally try to organize by varietal/type/region on a single shelf with stuff to age in the back and stuff to drink in the front. Doesn't always work out perfectly, but it's close most of the time. So I have shelves full of Pinot, for example, and shelves full of BDX blends. Shelves full of Chard and shelves full of riesling/gewurz/ and other hock bottles. You get the drift.

I think keeping them located by lot/bin number in CT or wherever is destined to fail. You'll just be moving things around way too much to make that work IMO. You could MAYBE keep them on a single shelf and log that if you don't move things around a lot, but that has not worked for me.
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Re: How do people track their wine inventory in a Eurocave?

#6 Post by NED VALOIS » October 19th, 2020, 2:18 pm

Forget the tracking ,just whichever is handy.
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Re: How do people track their wine inventory in a Eurocave?

#7 Post by Ethan Abraham » October 19th, 2020, 2:25 pm

I have a fridge with a bunch of slide out single shelves, one fixed single shelf, and two fixed shelves that can fit 2-3 stacked (all double deep). The sliding shelves I organize by region and generally put the better bottles in them. Overflow goes in the front rack of the shelf above or below. The fixed single shelf I put painters tape on the side of the fridge with bottle list. The 2-3 height shelves are for more daily-drinker types (and some mags), one for domestic one for europe. Not perfect but works for me.

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Re: How do people track their wine inventory in a Eurocave?

#8 Post by Eric Michels » October 19th, 2020, 2:27 pm

The ease of locating a given bottle would seem to depend heavily on whether your cabinet is fully racked or just the basic three shelf configuration. If fully racked it's easy - as noted above you just number each rack. It takes only a second to locate a bottle this way. If bulk stacked on just a few shelves, I know of no other solution than the same numbering system - it just takes far longer to locate a bottle. This is both because you don't know where in the stack it is located and because you have to unload and reload the whole stack to get the bottle you want (because the bottle that you want is always at the bottom of the stack).

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Re: How do people track their wine inventory in a Eurocave?

#9 Post by Jay Miller » October 19th, 2020, 2:29 pm

Thanks everyone!

In answer to Eric it's the basic 3 shelf configuration.
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Re: How do people track their wine inventory in a Eurocave?

#10 Post by Troy Stark » October 19th, 2020, 2:31 pm

Consider buying extra shelves. Wine Enthusiast customer support should be able to help.
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Re: How do people track their wine inventory in a Eurocave?

#11 Post by Alex Valdes » October 19th, 2020, 3:02 pm

Jay Miller wrote:
October 19th, 2020, 2:29 pm
Thanks everyone!

In answer to Eric it's the basic 3 shelf configuration.
Get shelves if you have the space. Makes it much easier to see what you have.

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Re: How do people track their wine inventory in a Eurocave?

#12 Post by Eric Michels » October 19th, 2020, 3:35 pm

While you will have sticker shock when you see the price of the shelves, it is worth it. Consider it a blended all-in cost if you got a deal on the cooler itself.

I once used a bulk stack method in an offsite and it was a disaster. Apart from the time wasted chasing the bottles I wanted, I couldn't come even close to maximizing storage because the varying bottle shapes and sizes meant that I really couldn't stack more than 3 layers high (four if I pre-sorted for Bordeaux style bottles only. More than once I found myself holding back an avalanche of bottles caused by a riesling or fat pinot bottle in the mix.

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Re: How do people track their wine inventory in a Eurocave?

#13 Post by Phil M » October 19th, 2020, 3:48 pm

I try to organize alphabetically; a-p stored in a large wine cabinet; r-z in 2 Eurocaves. This mostly worked until my purchases outran my refrigerated storage shelving....
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Re: How do people track their wine inventory in a Eurocave?

#14 Post by Merrill Lindquist » October 19th, 2020, 3:51 pm

AD Northup wrote:
October 19th, 2020, 1:45 pm
I do by row only, top to bottom (top row being 1)...if I can narrow it down to a row that’s good enough for me
Yes, at the most. Sometimes it is just fun to hunt or discover. I run 3 Eurocaves this way.
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Re: How do people track their wine inventory in a Eurocave?

#15 Post by Sarah Kirschbaum » October 19th, 2020, 4:46 pm

I tried once or twice to organize my Eurocave when I had one, then gave up because I didn't find it sustainable. When I moved things to remove a bottle, I couldn't be bothered to move everything back to the same place, and when new things went in, I just put them where I could for the most part. Bottle size and shape, and wanting to maximize capacity and stability also meant I would sometimes be better off playing around with where things were a lot of the time. I would try to keep reds and whites separate, and to keep multiple bottles of the same wine together, but other than that, I just kept a vague idea in my head where things were. Nothing ever got lost for real.
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Re: How do people track their wine inventory in a Eurocave?

#16 Post by Frank Z » October 19th, 2020, 4:46 pm

I split each "row" into a bin, and then for each bin I add notes for bottle location. For example, I would have "Bin C, bottle f2-1", which would indicate the 1st bottle on the 2nd level (since I stack multiple bottles in each row) in the front of the 3rd row.
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Re: How do people track their wine inventory in a Eurocave?

#17 Post by maureen nelson » October 19th, 2020, 5:02 pm

New additional storage, Jay? Time to increase that inventory!

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Re: How do people track their wine inventory in a Eurocave?

#18 Post by scamhi » October 19th, 2020, 5:05 pm

I go by row A-H and position within the row in my LaCache ie, LC_A12 LaCache row A line 12. the wine is double deep but I don't put a position on them.
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Re: How do people track their wine inventory in a Eurocave?

#19 Post by Albert R » October 19th, 2020, 5:16 pm

Merrill Lindquist wrote:
October 19th, 2020, 3:51 pm
AD Northup wrote:
October 19th, 2020, 1:45 pm
I do by row only, top to bottom (top row being 1)...if I can narrow it down to a row that’s good enough for me
Yes, at the most. Sometimes it is just fun to hunt or discover. I run 3 Eurocaves this way.
^^^This although I start from 1 at the bottom. [snort.gif]
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Re: How do people track their wine inventory in a Eurocave?

#20 Post by TGigante » October 19th, 2020, 6:03 pm

Frank Z wrote:
October 19th, 2020, 4:46 pm
I split each "row" into a bin, and then for each bin I add notes for bottle location. For example, I would have "Bin C, bottle f2-1", which would indicate the 1st bottle on the 2nd level (since I stack multiple bottles in each row) in the front of the 3rd row.
I use this method, but my unit has 12 individual shelves two deep and 1 bin at the bottom
Row 12, Front position 3rd from left is
12F3

In a stacked bin you would have to put a numbered bin tag on each bottle
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Re: How do people track their wine inventory in a Eurocave?

#21 Post by Andrew A r n t f i e l d » October 19th, 2020, 6:51 pm

I have a single VintageKeeper (called A in CT), a double wide VintageKeeper (B and C), case storage in my cold cellar (D), and case storage at an offsite location.

I have CellarTracker set up with two locations (Cellar and Offsite). My Cellar wines are tracked by VK unit (A-C) and row. Or cold storage (D) and box/case. For example: C12 or D22.

Each VK row only holds 14 bottles (7 across and 2 deep) so it only takes a few seconds to find 1 bottle out of 14.
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Re: How do people track their wine inventory in a Eurocave?

#22 Post by C. Mc Cart » October 19th, 2020, 7:07 pm

Much like Andrew, I've narrowed it down to sides (left/ right) and shelves A to N, along with cases on the bottom.
Same for passive where I have narrowed it down to rack & shelf. Don't need exact location as long as it's a 1 in 12 shot of finding it.
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Re: How do people track their wine inventory in a Eurocave?

#23 Post by Jay Miller » October 20th, 2020, 5:12 am

maureen nelson wrote:
October 19th, 2020, 5:02 pm
New additional storage, Jay? Time to increase that inventory!
I'm looking forward to pulling a bunch of partial cases from my open storage. I've also started redirecting pending deliveries to my home.

It will be full in no time even without the order I'm placing today to fill out a case.
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Re: How do people track their wine inventory in a Eurocave?

#24 Post by Victor Hong » October 20th, 2020, 6:34 am

I use GPS.
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Re: How do people track their wine inventory in a Eurocave?

#25 Post by Rodrigo B » October 20th, 2020, 7:03 am

Like some others mentioned, I organise by row as separate bins in CT. One I did to help is print out labels for each row to make it a bit quicker to locate the row I’m looking for.
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Re: How do people track their wine inventory in a Eurocave?

#26 Post by David Glasser » October 20th, 2020, 11:06 am

More shelves, then label like a spreadsheet as others have mentioned.

If that’s not an option and you must stack several high per shelf, neck hangers will make it easier to identify bottles after your inventory tells you which shelf to search.

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Re: How do people track their wine inventory in a Eurocave?

#27 Post by Jay Miller » October 20th, 2020, 12:44 pm

Eric Michels wrote:
October 19th, 2020, 3:35 pm
While you will have sticker shock when you see the price of the shelves...
Well, you were certainly right about that.
Ripe fruit isn't necessarily a flaw.

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Re: How do people track their wine inventory in a Eurocave?

#28 Post by Russell Faulkner » October 20th, 2020, 12:59 pm

By region. Sort of. I couldn’t imagine actually trying to track individual bottles. I don’t choose wine like that.

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Re: How do people track their wine inventory in a Eurocave?

#29 Post by Michael_H » October 20th, 2020, 1:59 pm

Rodrigo B wrote:
October 20th, 2020, 7:03 am
Like some others mentioned, I organise by row as separate bins in CT. One I did to help is print out labels for each row to make it a bit quicker to locate the row I’m looking for.
I do this with an attempt to group the rows by region. Strong emphasis on attempt - when I first got my eurocaves I had lots of spare spots for bottles and had a really elaborate system of organizing by region, but somehow after having them for a couple years, I'm now in the position of just trying to find the one shelf that actually has an empty slot. Amazing how these things fill themselves up....
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Re: How do people track their wine inventory in a Eurocave?

#30 Post by Wes Barton » October 20th, 2020, 5:55 pm

By column. There's some general themes, so what's where makes sense, what could be behind what makes sense. I can find bottles quickly enough, and can move things around without having to adjust CT listings.
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Re: How do people track their wine inventory in a Eurocave?

#31 Post by Jasonr » October 21st, 2020, 3:52 am

I organize by shelf - Tuesday night wine at the top and then a mix of better in drinking window bottles and aging as you go down.

Overall though, once it comes into the home, I mark as consumed in ct.

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Re: How do people track their wine inventory in a Eurocave?

#32 Post by lleichtman » October 21st, 2020, 10:46 am

Dennis Atick wrote:
October 19th, 2020, 1:46 pm
I never got a handle on this and spend a lot of time guessing where bottles are. I am meticulous with CT, so I know what I have, but I have no idea where I have.
Every time I think I have a handle on this as I am a meticulous CT user, my wife will pull a bottle for friends and not note that she pulled it or pull one then put it back in a different place. Argh. If someone has a tracker for that, I'd buy it in a heartbeat. [snort.gif]
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Re: How do people track their wine inventory in a Eurocave?

#33 Post by lleichtman » October 21st, 2020, 10:47 am

Victor Hong wrote:
October 20th, 2020, 6:34 am
I use GPS.
Um, how? Are your wines in traveling mode?
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Re: How do people track their wine inventory in a Eurocave?

#34 Post by Chris Seiber » October 21st, 2020, 10:56 am

I use Cellartracker.

I have numbered columns from left to right, and lettered rows from top to bottle. All the single digit row numbers have a 0 before them. I don't see any point in tracking whether the bottle is first or second in the bin, that's a bunch of effort with no value to it.

So if a wine is in 04F, that means it's in the fourth column from left, and 6th row from the top.

The reason for the 0 is so when you print out reports, columns 10 and higher don't appear in front of the single digit ones. But you could decide whether you care about that.

I input bottles into CT and (try my best to) log them out when they come out. Inevitably, over time, there are mistakes and they start to add up, so the best practice would be once in awhile (every few years?) to do an inventory. If you don't want to do a true bottle-by-bottle inventory, then at least print out a report, look for bins with too many or too few bottles showing (e.g. your bins are two deep and your CT shows three or four bottles in the bin) and go audit those and correct the mistakes.

It's definitely something that takes work, but it's better than losing wines and/or having to spend 20 minutes to find a bottle all the time. And CT has so many advantages -- you see recent notes often containing useful information (maturity, decanting, market value), you can look up your inventory at your computer or on your phone, you have an inventory for insurance purposes, etc.

Of course, the smaller the storage unit and collection, the less need there is for this kind of detailed tracking. A smaller group of wines you might just record what you have and not the location, or maybe not bother at all. But as the collection gets large, trying to intuit what you have and where it is becomes impossible, especially given the long lag between when you buy things and years or decades later when you want to drink them.
Last edited by Chris Seiber on October 21st, 2020, 11:01 am, edited 1 time in total.

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Re: How do people track their wine inventory in a Eurocave?

#35 Post by Victor Hong » October 21st, 2020, 10:57 am

lleichtman wrote:
October 21st, 2020, 10:47 am
Victor Hong wrote:
October 20th, 2020, 6:34 am
I use GPS.
Um, how? Are your wines in traveling mode?
Joke. [wow.gif]

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